University of Houston Downtown

From Legacy CMS to SharePoint Online

Client Profile

The University of Houston–Downtown (UHD) is a state university in the University of Houston System. Founded in 1974, UHD is the second-largest university in the Houston area with more than 14,000 students.

The university needed to migrate all web content from UHD’s legacy website www.uhd.edu to SharePoint, including web pages and all linked images and attachments (documents, videos etc.) Proventeq migrated all the web content from the legacy website to SharePoint 2013 linked from within those web pages.

Proventeq's Migration Accelerator for SharePoint 2013, with source connector for legacy websites, allowed for rapid deployment of content from the source to the target system. Complex rules were configured for metadata mapping and HTML transformation. This allowed the University of Houston Downtown to move content like-for-like to their SharePoint system.

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Location

USA

SECTOR

Education

SOURCE

Legacy CMS

DESTINATION

SharePoint Online

The Complexities of Moving from Legacy CMS to SharePoint

Extract all the legacy web pages, images and PDF documents from www.uhd.edu site

Transform the web content by restyling the content and remove old code to make it SharePoint-compatible

Load the web content into SharePoint in a site-subsite hierarchy, as per a defined source-target structure mapping

Associate the correct Page layout & set the Title and other metadata attributes as per the rules

Ensure Images were loaded into the correct page Assets library and Documents into the Documents library of the Site

Resolve the Links and Images within each page to point them to items loaded into SharePoint

Solving the University of Houston – Downtown’ Unique Challenges

Migration setup

Our team configured our Proventeq Migration Accelerator for SharePoint, with source connector for Legacy websites allowing for rapid deployment of content to the target system.

Metadata configuration

We configured complex rules for metadata mapping and HTML transformation, allowing the University of Houston Downtown to move content like-for-like to their SharePoint system.

Rule-based mapping

We also configured reusable rules and mappings to enable content restructuring, content cleansing, as well as multiple reprocessing.

Audit trial

Finally, our team performed an item-level audit during migration that the migration project ensured data integrity and reached completion.

Migration Outcome

Consolidation and metadata retention

Content stored in disparate source formats, including HTML formatted data, were consolidated and standardised along with all their metadata.

Major cost benefits

Automation of complex migration processes and reuse of the same process for different source systems ensured reduced effort and delivered savings of cost and time.

Data consistency and reliability

An item level audit ensured that every content was successfully cleansed, transformed and migrated to comply with the constraints of the new environment. Many items had their format converted to fit the new environment.

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Through our migration expertise and with the use of our rules-based product, we delivered an end-to-end solution that answered all the business needs.

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