DLF India
IBM FileNet ECM Modernization
The Challenges
Understanding the existing content
Content stored across FileNet repositories required analysis to identify errors, inconsistencies, and the often complex relationships surrounding DLF’s content.
Vast content distribution
Documents stored across multiple Object Stores and folders in FileNet P8 meant that content was often not correctly filed, related, secured, or in context.
Complex content architecture
Content in FileNet repositories required segregation and migration to consolidated content types and different site collections in SharePoint Online.
Granular security requirement
DLF required the ability to restrict view, read and print permissions for respective internal departments and staff, as well as a wide range of external stakeholders.
Requirement for full-fidelity
A short timeframe was required for the project as the incumbent FileNet platform was planned to be retired within a 3-month period due to a license expiration.
Proventeq's Migration Solution
Discovery & analysis
Migration Accelerator’s drill-down discovery reports and pre-migration checks identified potential migration issues, directed an efficient migration strategy, and established the requirements of a target information structure.
Information architecture optimization
The target information structure was designed to match DLF’s organizational structure which consisted of Corporate, Subsidiaries, Promoters and Projects functions, each with their own departments, companies and sub-functions.
Migration design & configuration
Custom content classification and target structure mapping features addressed the requirement to classify content accurately and migrate related documents together into site collections and document libraries in SharePoint.
Pilot migration
Proventeq’s migration team carried out a pilot migration by mapping content from FileNet to demonstrate how the production migration would work. This gave DLF an opportunity to test existing data in a production-like environment.
Incremental live migration
Following a successful pilot migration, Migration Accelerator’s incremental migration features were used to stage the production migration per department and minimize the impact to DLF’s business processes.
Post migration support
As a Microsoft Gold Partner and Microsoft Preferred Partner in Content Services with extensive SharePoint, Proventeq’s adoption support ensured that DLF gained maximum value from the features offered by SharePoint.
