LifeArc
Centralizing, Improve Accessibility, & Gaining Business Insights with Microsoft Office 365
LifeArc's Unique Challenges
- Restrictions and prerequisites around browser plugins and software.
- The need to restructure the file systems and processes.
- Issues around proprietary formats and labels from the original locations.
- The business process relied on external systems that has a tight integration with documents stored within Documentum.
Adopting & Deploying A Holistic Office 365 Migration Strategy
Business strategy
A clear and effective communications and training plan and necessary governance was set up within Office 365 to ensure that it was successfully adopted and implemented across the business.
Migration from multiple sources
All enterprise content was migrated from cabinets in the Documentum system to specially provisioned department sites on SharePoint Online. All user content was migrated to OneDrive locations.
Applying strict security standards
Content was made secure by translating security policies (in adherence with strict regulatory requirements for the Finance and HR depts) from Documentum to SharePoint.
Auto-tagging contents
A user-friendly interface was provided for all users to work with which included the ability to co-author documents and leverage integrated solutions to auto-tag content, especially for the Legal department.
Custom SPFx
A dedicated area for the Projects team to work on active and closed projects was created along with custom SPFx components to facilitate better working with projects. Deploying Microsoft Teams for these projects provided users the platform for better project collaboration.
Data security
To ensure data integrity, data corruption in the source was resolved using Proventeq Migration Accelerator and third-party systems integrating to Documentum (such as the Intellectual Property management platform) were updated.
