SAP ERP Integration
with Microsoft 365

Drive efficiency, streamline business processes, enhance team
collaboration and improve decision-making capabilities.

Information chaos in the modern workplace

Organizations manage large volumes of critical data across multiple sources and business systems. The diverse array of information sources sometimes leads to separate repositories of data which are not integrated, causing inaccessible repositories, slowing operations, inefficient approval processes and frustrating employees. SAP ERP users are no exception to these challenges.
 
Enterprises with SAP-only tech stack can face several challenges including the following:

Limited team collaboration

SAP lacks comprehensive collaboration capabilities and this limitation hinders effective teamwork and communication within the organization.

Complexity & customization costs

Implementing and customizing SAP solutions can be complex and expensive for specific business needs which fall outside standard
SAP functionalities.

User interface & accessibility

SAP is complex and less user friendly compared to modern collaboration platforms, leading to user resistance and decreased adoption rates.

Document workflow limitations

SAP has document management features, but its capabilities may not fully meet your unique business needs, requiring integration with advanced content
management platforms.

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Information Management Integration Services

Powered by Microsoft 365 and Integrated in your SAP ERP system.
Enabled by Proventeq.
 
The Problem - Document Silos

The problem called 'Information Silos'

Organizations face significant challenges in managing and accessing vast amounts of data stored across multiple enterprise applications. Having data spread across multiple disconnected systems creates information silos, making it harder to streamline workflows and make informed decisions efficiently.

Employees often struggle to quickly access the information they need on time due to the unstructured multiple repositories of information. This data fragmentation slows down operations, hinders collaboration and makes it challenging to ensure data accuracy and compliance, especially in highly regulated industries.

Solution - ' Single Source of Truth'

Integrating SAP with Microsoft 365 can help overcome SAP’s limitations by bringing all your business-critical information into one place. We have the expertise to assist you in creating a central document repository in Microsoft SharePoint where all documents are unified, managed and easily accessed. Instead of navigating separate systems, users can quickly find documents from a unified source. 

Microsoft 365 advanced content management with SharePoint, OneDrive, Teams, and Purview will facilitate extensive collaboration capabilities including real-time co-authoring, content lifecycle management, version controls, AI search, content classification and data governance needs for your business. 

Proventeq's Solution
Integrating SAP and Microsoft 365
ebook

Integrating SAP and Microsoft 365 for
enhanced collaboration and efficiency

Discover the integration capabilities, challenges of relying solely on SAP technology stack, key steps for seamless integration, use cases and why integrating with Microsoft 365 is necessary.
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Use Microsoft 365 tools to enhance your document management in SAP

Automation of
content processes

SAP supports automation but requires specialist developer skills. With Microsoft 365 integration, you can easily automate processes with no-code/low-code capabilities using Power Platform. Users can streamline workflows, approvals, and document management without needing extensive development expertise.

Search capabilities

SAP search functionality is focused on data within SAP modules, limiting users to only access transactional documents stored in SAP. Integrating with Microsoft 365 would allow full-text capabilities powered by AI across the Microsoft product family and other integrated systems, enabling easy content access and user experience.

Information lifecycle
management & governance

While retention policies and archiving exist within SAP, content governance capabilities are limited. Content lifecycle management and classification in Microsoft 365 would ensure data compliance and governance with Purview, protecting your content from oversharing, insider risks, and cyber-attacks.

Key benefits

Below are some drivers and reasons why businesses use the synergy of Microsoft 365 with SAP ERP.
Enhanced collaboration

Facilitate seamless collaboration across departments with centralized
document management.

Increased productivity

Simplify business processes with workflows to save time and effort performing tasks.

Cost efficiency

Maximize the value of existing platforms by integrating them with modern solutions, reducing high-cost of licensing for add-ons. 

Preserved data integrity

Eliminate data silos and ensure consistent information across the organization.
 

Reduced approval times

Speed up document approvals by automating workflows and providing real-time visibility.

Compliance and security

Maintain secure and compliant document management practices with Purview.

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