Content AI as a Service

Enhance your content management capabilities with advance AI content solutions - discover, connect, and transform your critical business content

How are you tackling your organization's data growth?

As you grow as a business, one of the foremost pressing challenges is how to handle data growth. The quantity of knowledge produced each year by a typical business is increasing rapidly. As these data sets grow exponentially with time, it gets challenging to handle. With so much data available, how do you ensure you're turning your content into knowledge, achieving compliance, and enhancing productivity in your organization?

documents a day added to Microsoft 365

files in Microsoft 365 (5.1 EB)

200 petabytes of data is expected to grow each month for content in Microsoft 365 applications

monthly growth for Microsoft 365 content

Microsoft Syntex for content intelligence

Extensive content volumes and manual tasks can lower productivity, miss sales opportunities, and raise operational costs. Microsoft Syntex, integrated with Microsoft 365, provides advanced AI content management capabilities that are easy to adopt and implement, helping you efficiently organize large content volumes within your existing workflow.

Trusted in 30+ countries around the world

Introducing Microsoft SharePoint Advanced Management

SharePoint Advanced Management (SAM) is an essential add-on for M365 that equips organizations to enhance the security, governance, and access control of their Microsoft content. Whether preparing for Copilot deployment or managing content post-implementation, this solution offers capabilities to streamline access management for SharePoint in M365.

Microsoft Syntex and SharePoint Advanced Management (SAM) have shared goals in modern businesses. SAM integration with Microsoft Syntex enhances content management processes and security. As Syntex automates and simplifies processes like tagging, searching, and archiving documents, SAM ensures that the process of improving and managing your content lifecycle management occurs securely and in compliance with organizational policies.

Leverage AI in your workplace to manage your content more effectively. Download our eBook today

Resource

Content AI

Discover how AI can be leveraged to manage the content lifecycle in the digital workspace with Microsoft Syntex

download now

Solutions tailored to your business needs

Benefit from Microsoft's content security, governance, content intelligence, and automation solutions.

Integration with LoB applications

Seamlessly integrate into your organization's processes (M365, Teams, and workflows) Intelligently classify, process, and streamline document management systems from the digitization of records, and automatic tagging, to implementation of automated approval processes, taxonomy tagging, advance search, classification, and eSignature.

Secure content collaboration

SAM gives advanced access policies including; data access governance insights, restricted access control policy, and conditional access policy for both SharePoint Sites and OneDrives. Syntex simplifies compliance with AI-driven identification of
sensitive information.

Content understanding

Syntex's Content AI capabilities define particular keywords inside a structured document and extract insights from documents, such as key entities, sentiment analysis, and key phrases. This enables users to quickly understand the content and context of documents without having to read
them manually.

How Microsoft Syntex uses AI

Content AI in Microsoft Syntex would work with your business processes when integrated into your workflow

Manage incoming documentation and data

Syntex leverages artificial intelligence and machine learning to automate the capture, classification, and extraction of data from various types of business documentation throughout its lifecycle. This will help to reduce manual effort and minimize the risk of errors and delays.

Automate processes like invoices with Syntex

Invoice and order management

Streamline your invoice and order management system with Syntex, from digitization of records, and automatic tagging, to implementing automated approval processes. Identify important information and extract it as metadata. For example, with files with a consistent structure such as invoices, you can create rules that automatically extract and tag key information like invoice date and total.

Document signage requests

An electronic signature authentication can be used to verify the identity of the person signing a document. Leveraging the power of Syntex integrated into your content platform allows you to send eSignature requests and the document stays in Microsoft 365 while it’s being reviewed and signed. Electronic signatures accelerate turnaround times, enable seamless user experiences, and reduce costs.

Accelerate knowledge capture and discovery

Microsoft Syntex can be used for document understanding, and it can pull out particular keywords inside a structured document and leverage AI to recognize the type of information it is, and then extract or classify it. With quicker retrieval of documents, you'll be able to speed up information retrieval. This extends to retrieving data for backup and archiving - you'll be able to locate and then back up/restore your content accordingly.

Ready to integrate Microsoft Syntex into your content workflow?

Speak to our AI
experts today!

Adoption and Implementation

As a Microsoft Solutions Partner for Modern Work and a Preferred Content AI Partner, we have created three Service offerings to help organizations like yours effectively enhance security, governance, and access control, while using Microsoft Syntex to automate content processing, classify documents with AI, and streamline data management.

Proventeq SharePoint Services & Solutions

Discover and strategize

We can provide insights and rich discovery reporting about your estate and then advise and formulate a document management strategy for your business
We'll help you to define your metadata strategy and approach and the role that Syntex and SharePoint Advanced Management can play in it
Connectivity to external data sources
Configuration of search connectors and setup of Knowledge & Content Centre Architecture

Assess your current state

Classify and organize

Developing and applying a corporate taxonomy to your content, optimizing your knowledge graphs
Automatic classification and routing of content using Proventeq's Content Productivity Suite which includes Content Insights and Content ClassiFile
Build and architect an enterprise search to improve findability
Build a custom solution based upon your unique business requirements and process automation objectives

Classify and optimize

Enable enterprise-wide adoption of SharePoint Advanced Management

Governance review & set-up

Simplified permissions management
Request management to support creation and archival of knowledge assets with approval workflows
Implementation, covering the set-up, and integration with line-of-business applications.
Training and support on everything relating to Content AI - Syntex and SharePoint Advanced Management, for both IT and non-IT professionals in your organization

Review and implement

The benefits you can expect post implementation

Streamline everyday tasks and increase efficiency

Speed up the process of manual and repetitive tasks, automatically tag, label, and organize content.

Improve productivity

Automate repetitive tasks that eat up valuable time, allowing you and your team to work smarter. This helps to improve overall business performance.

Reduce human error

Automated workflows reduce the risk of human error, increasing your and your client's confidence in a job well done. Work smarter, not harder!

Enforce security
and compliance

Enforce security and compliance with automatically applied sensitivity and retention labels (integrated with Microsoft Information Protection).

Simplify search
and collaboration

Make better use of your time with precise natural language and form-based search, that allows for more effective collaboration.

Cut down on
management admin

A 40% increase in productivity is expected when AI is enabled in a company. By automating processes, such as approval workflows, you can save decision-making time.